Wouldn’t it be nice if you could easily declutter your inbox by creating a rule to filter out only the important emails and delete the unnecessary ones? Well, you can do it all by creating a filter in Gmail. So, without further ado, let’s dive right into the article to learn how to create rules in Gmail.
Why You Would Want to Create Rules in Gmail
By creating a rule or a filter in Gmail, you can effortlessly sort all the messages in your inbox. You also save plenty of time by skipping all the spam messages or messages from particular people. Furthermore, you can jump directly to the emails of a specific type using labels.
How to Create Rules in Gmail
By default, Gmail provides a Create filter feature to create rules. However, there are various ways to create a filter. From using the search operators to creating a label to use as a filter, you can go through various methods to create rules in Gmail.
Using the Default Gmail Settings
You can easily create a filter within the Gmail settings. To do it,
Using the ‘Filter messages like these’ Feature
You can use this feature to create a filter for one message and then apply it to all other messages. Here’s how you use it.
Using Search Operators
You can combine multiple operators simultaneously provided by Gmail to quickly perform a specific type of search. There are numerous operators in Gmail, but the most common and frequently used ones are as follows:
From: In this field, you mention the sender’s email address. Moreover, you can create a filter for multiple senders by typing out their email addresses with a comma between them.To: Here, you specify the recipient’s email address. And you can even send the same message to multiple email addresses using this field.Date within: With this field, you can customize Gmail only to show you the messages between specific dates.Size: Since some messages have attachments, you can limit their size using this field.Search: You can use this field to filter out the messages from specific labels or categories.
To learn more about other operators in Gmail, you can visit the Gmail help site.
How to Create Rules to Use Labels in Gmail
Labels are basically folders for different categories of your messages. It can be quite helpful in navigating designated emails. Here’s how you can create labels in Gmail.
How to Edit or Delete Filters
After creating a filter, you might want to edit it or even delete the ones you feel are unnecessary. Here’s how you can edit as well as delete the filters in Gmail.
How to Create a Rule to Move or Delete Messages Automatically
Using the Gmail filter feature, you can automate the incoming messages to automatically move to a specific folder/label. Furthermore, you can also delete the unwanted emails or send them to the trash directly upon receiving them.
Moving Messages to a Particular Folder/Label
Deleting Messages from a Particular Mail Address
How to Import or Export Filter from a Gmail Account?
After creating a filter, you might want to use it on other Gmail accounts as well. For this, you can use the import/export feature in Gmail. Here’s how you can import as well as export the filter.
